1. Introduction
VNDbeautxvale LLC is a beauty curation and private-label development studio. The developer behind this website and its digital tools is VND BeautXVale, a practitioner who works from the Millcreek bench on fragrance layering sets, private-label skin care, hair care lines, custom scent profiles, boutique retail kits and seasonal collections. This Privacy Policy explains how the studio gathers, uses, stores and protects information when you visit our website, send a project brief, request samples or otherwise interact with our services.
We wrote this policy in plain language because we believe a reader should be able to understand it without a legal dictionary. It applies to the website at vndbeautxvale.lat and to the studio contact channels that link to it. By using the website or contacting the studio, you agree to the practices described here. If you do not agree, please do not use the website or submit information through it.
2. Scope of This Policy
This policy covers information collected through the website, through email correspondence with the studio, through phone conversations initiated with the studio, and through any sample or project form that references this policy. It does not cover information that third party platforms collect independently when you reach us through their services.
The policy applies to all visitors, prospective retail partners, existing clients, suppliers, job applicants and anyone who simply browses the site. It applies regardless of where you are located, although some rights described later in this document are specific to particular regions.
3. Information You Provide and Information We Collect
We collect two broad categories of information. The first is information you choose to give us. The second is information gathered automatically as you use the website. We keep the two categories separate in our records so that we can be precise about what we hold.
Information you provide
- Your name, business name and role when you submit a project brief or enquiry.
- Your email address and telephone number so that we can reply and schedule a blending window.
- Your mailing address when you request samples, retail kits or shipping documentation.
- The content of your message, including any creative direction, note preferences or brief text.
- Billing and invoicing details when you become a client of the studio.
- Any attachments, references or files you send with a brief.
Information collected automatically
- Browser type, device type and operating system.
- Approximate location derived from an internet protocol address.
- Pages viewed, time on page and the referring address that led you to the site.
- Basic technical logs used to keep the site secure and available.
We do not ask for sensitive categories of personal information such as health records, biometric identifiers or precise geolocation, and we do not intend to collect them through this website. Please do not send sensitive information through the contact form.
4. How We Obtain Information
Most of the information we hold comes directly from you. You type it into a form, send it in an email or speak it during a call. A smaller portion arrives automatically when your browser requests a page from our server. In some cases a referral partner, such as a trade fair organiser, may introduce your business to the studio and pass along your contact details with your consent.
We do not purchase personal information from data brokers. We do not scrape contact lists from social platforms. Where we receive an introduction, we confirm that the intermediary was permitted to share your details before we add you to our records.
5. How We Use Information
We use information for a small number of clearly defined purposes, each tied to running the studio and serving the people who contact us.
- To reply to enquiries and schedule blending windows.
- To develop, document and deliver the collections you commission.
- To prepare samples, retail kits and shipping paperwork.
- To issue invoices and maintain accurate business records.
- To improve the website, its content and its usability.
- To protect the studio against fraud, misuse and security threats.
- To comply with tax, accounting and other legal obligations.
- To send studio updates where you have asked to receive them.
We do not use your information to build advertising profiles, and we do not sell personal information to any party for any purpose.
6. Legal Bases for Processing
Where the law requires a legal basis for processing, we rely on the following grounds. We process information to perform a contract or to take steps at your request before entering a contract, for example when you commission a collection or order a retail kit. We process information based on our legitimate interests in running a studio, answering enquiries, securing the website and improving our services, provided those interests do not override your rights.
We also process information to comply with legal obligations, such as keeping accounting records. Finally, we rely on your consent for optional activities, such as adding you to a studio update list. You may withdraw consent at any time, and withdrawal does not affect processing that already took place.
9. Service Providers and Processors
Like most small studios, we rely on established providers for hosting, email and document storage. These providers act as processors on our behalf and may only handle information under our instructions. We choose providers that maintain recognized security certifications and that publish clear data protection commitments.
We review our providers periodically and replace any that no longer meet our standard. A current list of categories of providers is available on request, and we will describe the categories rather than list confidential contract terms.
10. Data Retention
We keep information only as long as it serves the purpose for which it was collected. Enquiries that do not become projects are usually removed within a reasonable period after the conversation ends. Client records, invoices and project documentation are kept for as long as needed to support the ongoing relationship and to meet tax and accounting requirements.
When a retention period ends, we delete the information or remove the details that could identify you. Some aggregated, non identifying statistics may be kept indefinitely because they no longer relate to an individual.
11. Data Security
We protect information with a combination of technical and organisational measures. Access to studio records is limited to people who need it to do their work. Devices are protected with passwords and current software. Email accounts that handle client correspondence use strong authentication. Where information is stored in a cloud service, it is protected by encryption in transit.
No method of transmission or storage is completely secure, and we cannot promise absolute security. We do promise to act quickly and responsibly if a problem occurs, as described later in this policy.
12. International Transfers
The studio is based in the United States, and information is primarily processed there. Some service providers may store data in other countries. When information moves across borders, we rely on lawful transfer mechanisms and on providers that apply appropriate safeguards.
If you contact us from another region, you understand that your information will be handled in the United States, where privacy laws may differ from those in your home country.
13. Your Privacy Rights
Depending on where you live, you may have some or all of the following rights. You may ask to see the personal information we hold about you. You may ask us to correct information that is inaccurate. You may ask us to delete information that we no longer need. You may ask us to restrict how we use your information. You may object to processing based on legitimate interests. You may ask for a portable copy of information you provided. You may withdraw consent where consent is the basis for processing.
To make a request, write to hello@vndbeautxvale.lat and describe what you would like us to do. We will verify your identity before acting, and we will respond within the time required by applicable law. You also have the right to complain to a supervisory authority in your region.
14. Marketing and Communication Choices
We send studio updates only to people who ask for them. If you receive an update and no longer wish to hear from us, you can ask to be removed and we will honor the request promptly. Transactional messages, such as replies to your brief, sample confirmations and invoices, are part of the service and are not marketing, so they may continue while the relationship is active.
You can always write to the studio directly to change how we contact you, whether by email or phone.
15. Privacy for Children
The website and the studio services are intended for businesses and adults. We do not knowingly collect personal information from children under the age of thirteen. If you believe a child has provided information to the studio, please contact us and we will delete it. If we learn that we have collected such information without proper consent, we will act to remove it as quickly as we can.
16. Third Party Links and Services
The website may link to third party sites, such as payment pages, mapping services or social profiles. Those sites have their own privacy practices, and this policy does not extend to them. We encourage you to read the privacy notice of any site you visit before providing personal information.
We are not responsible for the content or the privacy practices of third party destinations that we link to for convenience.
17. Data Breach Response
If we become aware of a security incident that affects personal information, we will investigate promptly and take steps to contain and remedy the issue. Where the law requires notification, we will inform affected individuals and the relevant authorities without undue delay. We will describe what happened, what information was involved and what steps we recommend.
We keep an internal record of incidents and review our safeguards afterward so that the same issue is less likely to recur.
18. Changes to This Policy
We may update this policy to reflect changes in our practices, our services or the law. When we make a material change, we will update the effective date at the top of the page and, where appropriate, provide a clearer notice on the website. Continued use of the website after an update means you accept the revised policy.
We encourage you to review this page from time to time so that you always know how the studio protects information.
19. How to Contact the Studio
If you have questions about this policy or about how the studio handles information, please reach us using the details below. We welcome the opportunity to answer clearly and directly.
- Company: VNDbeautxvale LLC
- Address: 86 W Iko Ave, Millcreek - 84107-2796, United States (US)
- Email: hello@vndbeautxvale.lat
- Phone: +18103802763
This policy is provided by VNDbeautxvale LLC and applies to the website vndbeautxvale.lat and to the studio contact channels linked from it.
20. Automated Decision Making and Profiling
The studio does not make decisions that produce legal or similarly significant effects about you through automated means alone. We do use simple, non invasive tools to keep the website secure, to filter spam from the contact form and to route email to the correct inbox. These tools support human review rather than replace it.
If we ever introduce a feature that relies on automated decisions in a meaningful way, we will describe the logic, the significance and the expected consequences in this policy, and we will offer a way for you to request human involvement where the law provides that right. For now, every substantive decision about a client, a brief or a collection is made by a person at the Millcreek bench.
21. Aggregated and De Identified Data
We may create aggregated or de identified information from the data we handle. Aggregated information combines many records so that no single person can be picked out. De identified information has the identifying details removed or replaced so that the data can no longer be linked to you without extra information that we keep separate.
We use these forms of data to understand how the website is used, to plan studio capacity and to improve our services. Because aggregated and de identified data no longer identifies you, it is not treated as personal information under this policy, and we may keep and use it for legitimate business analysis.
22. Consent and How to Withdraw It
Where we rely on consent, we ask for it clearly and separately from other terms. Consent is always optional, and a refusal will not prevent you from contacting the studio or ordering a service that does not require the consent. You can withdraw consent at any time by writing to hello@vndbeautxvale.lat and telling us which activity you want to stop.
Withdrawing consent is quick and is honored without penalty. It does not undo processing that already happened while consent was valid, and it does not affect processing that rests on another lawful basis such as a contract or a legal duty.
23. Regional Notices
Residents of some regions have additional rights. If you live in a jurisdiction with a comprehensive privacy law, you may have the right to know the categories of information we collect, the sources of that information, the purposes of processing and the categories of parties with whom we share it. You may also have the right to opt out of certain sharing, although we do not sell personal information and do not share it for cross context behavioral advertising.
Where a law grants you a right to appeal a decision we make about your request, you may appeal by replying to our response and explaining your concern. We will review the matter and reply within the time the law allows. Nothing in this policy limits rights that cannot be waived under the law of your region.
24. Supplier and Partner Data
We hold contact information for suppliers, laboratories, carriers and creative partners who help the studio operate. This information may include business names, role titles, email addresses, phone numbers and payment details needed to settle invoices. We use supplier data to place orders, manage deliveries and maintain our accounts.
Supplier information is kept for the duration of the working relationship and for the period required by tax and accounting rules afterward. Suppliers can ask us to correct their details at any time, and we act on reasonable requests without delay.
25. Staff Training and Accountability
The studio keeps its team small and deliberate. Everyone who handles information receives guidance on confidentiality, secure handling and the limits of permitted use. We review our practices when the services change and we keep an internal record of the decisions we make about data protection.
An accountable person at the studio is responsible for privacy questions and for responding to requests. This ensures that a concern raised by a client or visitor reaches someone who can actually resolve it rather than disappearing into a queue.
26. Plain Language Summary
We collect only what we need to answer your enquiry, develop your collection and keep proper business records. We do not sell your information. We do not run advertising trackers. We protect what we hold, we keep it only as long as necessary, and we honor requests to see, correct or delete it. If you have a question, contact the studio and a person will answer.
This summary is offered for convenience and does not replace the detailed sections above. Where the summary and the detailed sections appear to differ, the detailed sections govern.